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By-laws of the Policy and Planning Committee of the College of Basic Sciences ARTICLE I. Nature and Function
Section 1. The Policy and Planing Committee will consist of members of the faculty of the College of Basic Sciences elected as provided in subsequent sections of these by-laws. Section 2. The Policy and Planning Committee represents the faculty of the College and will serve as an advisory body to the Dean of the College on procedural, administrative, policy, and planning matters. To the extent that the College faculty specifically delegates responsibilities to the Policy and Planning Committee, the Committee will speak for the faculty on policy, planning, research, and academic matters. Section 3. The Policy and Planning Committee will provide advice on matters referred to it by the Dean, by College committees, or by College faculty. The Policy and Planning Committee itself may initiate action leading to recommendations. Section 4. Copies of the minutes of all Policy and Planning Committee meetings will be distributed in a timely fashion to the Dean and to all members of the faculty of the College.
ARTICLE II. Membership Section 1. The Policy and Planning Committee shall consist of two persons elected by and from members of the faculty of each department of the College of Basic Sciences. The definition of faculty is consistent with that in the LSU Faculty Handbook. Section 2. Department chairpersons and any administrative officers above the Departmental level are not eligible for membership on the Policy and Planning Committee.
ARTICLE III Terms of Office Section 1. The members are elected to two year terms. Members can be elected to a second successive term. There must be a period of at least one year to be eligible for election after serving two successive terms. Section 2. The terms of the two members from each department must be staggered so that only one new member is elected each year. Section 3. A person elected to replace a member who has left the committee early will serve out the remainder of that member’ term. If the remainder of the term is one year or less, that service does not count as one of the terms discussed in section 1 above. Section 4. Terms of office begin the first day of each Fall semester.
ARTICLE IV Method of election Section 1. The senior (outgoing) committee member from each department will conduct the entire election process for that department. Section 2. Nomination ballots containing the names of all faculty eligible to serve on the Policy and Planning Committee will be distributed on the first class day of April. Only those who are eligible to serve on the Committee as covered under ARTICLE II, as well as those departmental members on the Committee are eligible to participate in the election process. Section 3. Nomination ballots will be tabulated and two names representing nominees with the two largest number of nominations will be placed on a ballot and distributed to the eligible voters by April 15. For all processes, including nomination, ties will be broken by toss of a coin. Section 4. The name of the new member elected by each department will be sent to the member elect, to the Chairperson of that department, to the Dean of the College, and to the Chairperson of the College Policy and Planning Committee by May 1. Section 5. The person not elected to the Committee will be designated as an alternate. That person’s name, as alternate, will also be distributed as described in Section 4 above. There shall be one alternate from each department, and the term shall be one year. The duties of the alternate are described in ARTICLE VI below. Section 6. If one of the two departmental representatives leaves the committee before their term is complete, and there is more than 6 months remaining in that term, the remaining representative will immediately conduct an election to replace that member. If less than 6 months remain, the current alternate will assume the position. In all cases, ARTICLE III, Section 3 apply. Alternates are selected only at the regular elections in April.
ARTICLE V Officers Section 1. Each year in April the Policy and Planning Committee will elect, from among its members, a Chairperson-Elect and a Recording Secretary. The previous Chairperson-Elect becomes the Chairperson. Like new members, these officers begin their terms of office on the first day of the Fall semester. Section 2. The Chairperson is responsible for all aspects of the operation of the Committee. Any or all officers may be re-elected as long as they are continuing members of the Committee ARTICLE VI. Meetings Section 1. The Policy and Planning Committee will meet at least twice each semester. It will also meet as requested by the Chairperson, by the Dean, at the request of three committee members, at the request of 10 members of the College faculty or at the request of half the members of the faculty in a single department. Section 2. A Committee member, either senior or junior, who is unable to attend a meeting will be represented by the alternate. It is the responsibility of the member who will miss the meeting to inform both the alternate and the Chairperson of the Committee that this substitution will be made.
ARTICLE VII. Amendments Section 1. These revised by-laws go into effect when approved by a majority of the faculty of the College of Basic Sciences. Section 2. These by-laws can be amended by a majority of the faculty at a regular meeting of the College faculty provided that the changes have been circulated to the entire faculty and to the Dean at least two weeks prior to the meeting.
Effective May 1, 1999
In April 2000, the two members of each department shall decide (either by agreement or by lot) which one of them will leave the committee in order to begin the orderly process of staggered elections and staggered terms. The continuing member’s term will then expire the following year. |
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